GFFMA Privacy Policy

 

  1. Introduction

1.1 We (the Gluten Free Food Manufacturers Association, Inc.) are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.

1.2 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

1.3 Note that this policy applies only to web site visitors from the United States, Canada, and Mexico. We make no claim to conformance with privacy laws from any other nation or group (e.g. the EU).

  1. Credit & Deletions

2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com). Note that SEQ Legal is based in the United Kingdom.

2.2 Sections marked as “deleted” have been done so because the section applies only to the United Kingdom or to one or more European Union countries.

  1. Collecting personal information

Note that we use the term “personal information” for both individual and organizational information.

3.1 We may collect, store and use the following kinds of personal information:

  1. information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths;
  2. information that you provide to us when registering with our website including your email address;
  3. information that you provide when completing your membership application on our website including your name, organization, address, and telephone number;
  4. information that you provide to us for the purpose of determination of your annual dues including organization details, number of subsidiaries, and number of physical facilities;
  5. information that you provide to us to include your products or services in our member catalog including product descriptions, ingredient lists, search keywords, nutritional information and product images;
  6. information relating to any purchases you make of our goods and/or services or any other transactions that you enter into through our website. Note that we do not store your credit card information on our server(s);
  7. information that you post to our website for publication on the internet including your user name, your profile pictures and the content of your posts;
  8. information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication; and
  9. any other personal information that you choose to send to us.

3.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

  1. Using personal information

4.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

4.2 We may use your personal information to:

  1. administer our website and business;
  2. personalize our website for you;
  3. enable your use of the services available on our website;
  4. send you goods purchased through our website;
  5. supply your services purchased through our website;
  6. send statements, invoices and payment reminders to you, and collect payments from you;
  7. send you non-marketing commercial communications;
  8. send you email notifications that you have specifically requested;
  9. send you our email newsletter, if you have requested it you can inform us at any time if you no longer require the newsletter;
  10. send you marketing communications relating to our business or the businesses of other GFFMA members which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology you can inform us at any time if you no longer require marketing communications;
  11. provide third parties with statistical information about our users but those third parties will not be able to identify any individual user from that information;
  12. deal with enquiries and complaints made by or about you relating to our website;
  13. keep our website secure and prevent fraud; and
  14. verify compliance with the terms and conditions governing the use of our website.
  15. create and publish the membership and member’s products rosters.

 

4.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.

4.4 Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website.

4.5 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.

4.6 All our website financial transactions are handled through our payment services provider, Square. You can review the provider's privacy policy at http://www.squareup.com. We will share information with our payment services provider only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.

  1. Disclosing personal information

5.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

5.2 We may disclose your personal information to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.

5.3 We may disclose your personal information:

  1. to the extent that we are required to do so by law;
  2. in connection with any ongoing or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights including providing information to others for the purposes of fraud prevention and reducing credit risk;
  4. to the purchaser or prospective purchaser of any business or asset that we are or are contemplating selling]; and
  5. to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

5.4 Except as provided in this policy, we will not provide your personal information to third parties. We will publish organizational and product information in our member catalogs.

  1. International data transfers

6.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy. Those countries are the United States of America, Canada, and Mexico.

6.2 (Section removed as not applicable).

6.3 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.

6.4 You expressly agree to the transfers of personal information described in this Section 6.

  1. Retaining personal information

7.1 This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

7.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

7.3 Without prejudice to Section 7.2, we will usually delete personal data falling within the categories set out below at the date/time set out below:

  1. Individual (person’s) names, telephone numbers, email addresses, job title will be deleted within one business day of receiving the deletion request via email.
  2. Product information will be deleted within two business days.
  3. Organization information will be deleted within two business days.

7.4 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:

  1. to the extent that we are required to do so by law;
  2. if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
  1. Security of personal information

8.1 We will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information.

8.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

8.3 All electronic financial transactions entered into through our website will be protected by encryption technology.

8.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

8.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

  1. Amendments

9.1 We may update this policy from time to time by publishing a new version on our website.

9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

9.3 We may notify you of changes to this policy [by email or through the private messaging system on our website].

  1. Your rights

10.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

  1. the payment of a fee currently fixed at ten US Dollars; and
  2. the supply of appropriate evidence of your identity for this purpose, we will usually accept a photocopy of your passport or driver’s license certified by a Notary Public (or equivalent in Mexico or Canada).

10.2 We may withhold personal information that you request to the extent permitted by law.

10.3 You may instruct us at any time not to process your personal information for marketing purposes.

10.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

  1. Third party websites

11.1 Our website includes hyperlinks to, and details of, third party websites.

11.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.

  1. Updating information

12.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.

  1. Cookies

13.1 Our website uses cookies.

13.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

13.3 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

13.4 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

13.5 We use both session and persistent cookies on our website.

13.6 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

  1. we use “systemID” to recognize a computer when a user visits our website to enable the use of a shopping cart on the website, improve the website's usability, administer the website, prevent fraud and improve the security of the website, personalize the website for each user, target advertisements which may be of particular interest to specific users, facilitate the use of our website search engine.
  2. we use “cartID” to establish and control your session-specific shopping cart, if used.

13.7 Most browsers allow you to refuse to accept cookies; for example:

  1. in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
  2. in Firefox (version 47) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and
  3. in Chrome (version 52), you can block all cookies by accessing the "Customize and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

13.8 Blocking all cookies will have a negative impact upon the usability of many websites.

13.9 If you block cookies, you will not be able to use all the features on our website, most notably your shopping cart.

13.10 You can delete cookies already stored on your computer; for example:

  1. in Internet Explorer (version 11), you must manually delete cookie files you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);
  2. in Firefox (version 47), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and
  3. in Chrome (version 52), you can delete all cookies by accessing the "Customize and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".

13.11 Deleting cookies will have a negative impact on the usability of many websites.

  1. Section deleted as not applicable in the USA, Canada, or Mexico.
  2. Our details

15.1 This website is owned and operated by Gluten Free Food Manufacturers Association, Inc.

15.2 We are incorporated in the United States of America, the state of Indiana.

15.3 Our principal place of business is at 7340 W 700 N, PO Box 75, Carthage, IN 46115 USA.

15.4 Please note that visitors are only accommodated by prior appointment.

15.4 You can contact us:

  1. by post, using the postal address given above;
  2. using our website contact form;
  3. by telephone, on the contact number published on our website from 9:00AM to 5:00PM Eastern; or
  4. by email, using the email address published on our website.

 

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